WABE

HR Administrative Coordinator (front desk)

The HR Administrative Coordinator demonstrates excellence, competence, collaboration, respect, accountability and ownership while performing clerical tasks and HR office/recruiting support. Responsibilities include, but are not limited to greeting all incoming guests, answering calls coming through the main phone line and assisting with administrative support. This position will be responsible for creating detailed reports, assisting with administrative functions, calendaring, analysis, and essential HR support.

This is an in-office position reporting on-site Monday-Friday (8:30 am – 5:30 pm).

 

Accountabilities:

Administrative
• Answer and manage WABE’s main phone line in a polite and professional manner,
accurately take messages and direct calls as necessary
• Greets, checks in and directs visitors of the station in a professional, friendly and
hospitable manner
• Communicates regular programming and membership-related information
• Organizes meetings by calendar management, sending reminders, preparing
meeting space and arranging refreshments or meals when necessary
• Maintain comprehensive and accurate corporate records, documents, and reports
• Assists in the coordination of travel arrangements and creates trip itineraries
• Receives, sorts, and distributes mail and manages shipping
• Assists in the expense management system (Concur) and maintains receipts
• Maintains upkeep of conference rooms and break room spaces
• Assists Sr. Station Coordinator with vendor management
• Coordinates, plans and prepares for staffing events/gatherings (catering, supplies,
set-up and breakdown)
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

Human Resources
• Provides administrative support for the HR department
• Assists in the recruiting efforts by posting jobs (post, track, and record-keeping),
scheduling interviews, coordinating career fairs, and preparing materials
• Assists HR with on-boarding and off-boarding processes, along with other HR admin tasks
• Schedules and plans meetings and events as needed
• Assists with HR events (set up, food, break down, scheduling, and communications)
• Assists the HR Generalist with internship program
• Helps to manage HR communication (SharePoint, social media, internal
communications)
• Assists and helps in the coordination of the stations’ emergency preparedness
planning and systems

• Performs all other duties as assigned

 

Knowledge, Skills and Abilities:

Experience and Education Requirements
• Possession of a high school diploma or equivalent (GED)
• Minimum 5 years administrative or HR experience
• Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 2+ years related experience
• Must be proficient in MS Office (Word, Excel, Outlook, & PowerPoint)

Necessary Skills and Abilities
• Punctual, professional appearance and ability to work with minimum supervision.
• Must be customer service driven with excellent phone etiquette.
• Possession of strong organizational skills, excellent verbal and written communication skills, i.e., note taking, writing, editing emails, drafting memos and preparing communications
• Possesses exceptional interpersonal communication skills.
• Ability to follow verbal and written instructions.
• Ability to deal tactfully and courteously with callers and in-person guests.
• Ability to work independently on assigned tasks as well as to accept direction on
given assignments.
• Able to work collectively with the administrative team.
• Position continually requires demonstrated poise and tact.
• Possesses ability to be watchful, analyze, anticipate and act quickly with good
judgement.
• Ability to demonstrate and observe confidentiality, discretion, and or privacy of
information is a must.

Competencies:
• Creative
• Team Oriented
• Project Management
• Problem Solving/Analytical
• Detail Oriented
• Customer/Client Focus

Work Environment & Physical Demands:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. Will require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required (up to 10 lbs.), filing documents, climbing, storing equipment, and working around high voltage equipment. Proper lifting techniques required. Working in spaces/rooms with various temperatures and lighting, confined spaces, and broadcast equipment as found in a typical technical broadcast environment in addition to working outdoors in all types of weather conditions
and temperatures.

For consideration, submit cover letter, resume, and samples of work to:

WABE

Attention: Human Resources
740 Bismark Rd. NE
Atlanta, GA 30324
Fax: 678-553-3026
Apply online at: www.wabe.org
Email: jobs@wabe.org
EOE

To apply for this job email your details to jobs@wabe.org