Public Broadcasting Atlanta (PBA) is a non-profit organization formally called Atlanta Educational  Telecommunications Collaborative, Inc. (AETC). As a broadcast service, PBA is comprised of  WABE90.1FM, WPBA-TV30 and the digital service Atlanta PlanIt. For more information on the broadcast service, programming and opportunities, please visit www.wabe.org 

Executive Administrative Assistant 

Working for the President & CEO, the Executive Administrative Assistant is responsible for effectively  managing responsibilities that often require being trusted with complex duties and sensitive information.  A critical component of this role is to provide high-quality administrative and clerical assistance and  allowing the CEO to focus on decision-making and higher-level responsibilities. This role also serves as a  link between the CEO and the rest of the staff, and to contribute to better organization and planning,  along with helping the CEO to be more effective in their role. 

The Executive Administrative Assistant’s main duties include prioritizing correspondence, scheduling  meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you  should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous  experience as an Executive Administrative Assistant and understands that a number of responsibilities  require confidentiality and a high level of professionalism. 

Essential Duties Include:  

  • Schedule and provide assistance for all AETC Board and Committee meetings. 
  • Assist the President & CEO in preparing reports. 
  • Compile and distribute Board and Executive Committee briefing packages. 
  • Prepare minutes for Board meeting and gather committee notes. 
  • Ensure CPB compliance related to open meetings for Board and Committee meetings.  Coordinate meetings with department heads and AETC Board members. 
  • Maintain filing records for all critical AETC correspondence. 
  • Perform various functions of a routine nature (such as writing and editing emails, drafting memos  and preparing communications)  
  • Be representative for President & CEO at meetings as needed.  
  • Maintain comprehensive and accurate corporate records, documents and reports. 
  • Organizing meetings, including scheduling, sending reminders and organizing refreshments or  meals when necessary. 
  • Answering incoming phone calls in a polite and professional manner and accurately taking  messages. 
  • Managing the executive’s day-to-day calendar, including making appointments and prioritizing the  most sensitive matters. 
  • Coordinating travel arrangements and create trip itineraries. 
  • Perform other duties and tasks as assigned.

 740 Bismark Road NE wabe.org  Atlanta, GA 30324 atlantapba.org  678-686-0321  

A member supported service of the Atlanta Public Schools · Managed by the Atlanta Educational Telecommunications Collaborative, Inc. 

  

 Atlanta’s NPR and PBS Stations PUBLIC BROADCASTING ATLANTA  

Knowledge, Skills and Abilities:  

  • High school education required and at least (7) seven years of experience as an executive  administrative assistant. 
  • Must have superior and proven writing capabilities, as well as correct grammar knowledge.  Excellent verbal, written communication skills and excellent phone etiquette.  
  • Ability to type at least 45 WPM, with good computer skills and knowledge of MS Office Suite. Must be able to multi-task, be prompt, professional, goal oriented, and able to meet deadlines.  Strong organizational skills, ability to multitask, pay close attention to detail, problem solve and  make solid business decisions.  
  • Ability to act as gatekeeper and escalate relevant information to executives as needed. Ability to treat confidential information with appropriate discretion. 

Work Environment & Physical Demands: The physical demands and work environment described here are  representative of those that must be met by an employee to successfully perform the essential functions  of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform  the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a  level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or  lifting as required (up to 5 lbs.), filing documents or store materials throughout the workday. Proper lifting  techniques required. For the most part ambient room temperatures, lighting and traditional office  equipment as found in a typical office environment. Exposure to outside elements during course of work  to be expected to perform essential functions. 

Submit resume and cover letter to: 

Public Broadcasting Atlanta 

Attention: Human Resources 

740 Bismark Rd. NE 

Atlanta, GA 30324 

Fax: 678-553-3026 

Apply online at: www.wabe.org 

Email: jobs@pba.org 

EOE

To apply for this job please visit www.wabe.org .